Data Privacy Notice

Northampton Advanced Motorists are committed to protecting and receiving an individual’s right to privacy, and as such complies with its obligation under the General Data Protection Regulations (2018).

This Data Privacy Notice explains how, when and why we collect personal data about individuals who join our Group, Northampton Advanced Motorists (either direct or via IAM RoadSmart). It also explains how we use the information, how we store the information and how we keep it accurate and secure.

Who We Are

We are an individual organisation affiliated to IAM RoadSmart, dedicated to improving driving standards and preparing Associate members to pass the IAM RoadSmart Advanced Driving Test. If you purchase an advanced driving course from IAM RoadSmart, and you live in Northamptonshire (excluding Kettering and Corby) you will automatically will be allocated to us to receive your guidance.

How Do we Collect information From You?

There are four main ways we collect your information:

  1. When you purchase an Advanced Driving Course from IAM RoadSmart (either via their website, or by completing a paper form at an event or following a free taster drive). IAM RoadSmart will pass your basic details to us.
  2. If you joined us direct without going via IAM RoadSmart, for example if you are a full IAM RoadSmart member who has moved into our Group area.
  3. If you provide us with updated information such as a change of address or email.
    We also add your achievements to your personal record, such as the date you pass the Advanced Test, whether you have become an observer for us.

We do not capture any information from our website.

What Type of Information Do We Collect from You

We collect very minimal personal information about you. We receive minimal personal information from IAM RoadSmart when you purchase an Advanced Driving Course, including name, address and contact details.

We will add additional information to enable us to manage your journey with us such as one-one observer allocated and classroom session attended.

How do we use your information?

We use your information to:

  • Arrange and manage your Advanced Driving Course (our obligation arising from your purchase via IAM RoadSmart)
  • Inform you of any social or publicity events we are organising
  • Send you our quarterly Newsletter and monthly Bulletin
  • Seek your views and comments on the service we provide (normally via SurveyMonkey)
  • To publicise your achievement on our website and social media (your name only, see here)
  • To seek your help at publicity events and other aspects of running our Group
  • To inform you of changes to the services we offer, or method of delivery of our services
  • To inform you of items that may be of interest, relating to your membership of our Group

How Long do we hold your information for?

We will keep your basic personal information while you are a current member of our Group. Once your membership has lapsed your information will be automatically electronically archived.

We will remove parts or all of your personal information dependent on certain milestone events such as when you pass your test your training records will be deleted.

We will keep a list of Advanced Test Passes for the Group (with just your name and date of pass) as this is part of our group’s history. You can request to be removed from this list at any point (see below under Your choices).

Who has access to your information?

We do not share or sell any information outside of our Group, Northampton Advanced Motorists.

Within our Group we have very tight controls over who can see and who can update your information, with all personal information access controlled by role and two levels of authentication.

We do not disclose your information to other Group members unless specifically agreed with both parties. We always use BCC on emails sent to more than one member.

We do not disclose your information with any other organisation, including IAM RoadSmart, without your explicit agreement.

Your choices and rights

You have a choice about whether or not you receive information from us (excluding the Newsletter/Bulletin which forms part of your membership contract with us).

On your initial joining with us, we will ask you to select your preferences on what you receive from us, and how (electronically or paper).

Annually when your subscription is due (1st February) we will ask you to re-confirm your preferences.

You can update your preferences at anytime during the year, by contacting our Group Secretary at either, , or The Maran House, Alderton, NN12 7LN. Alternatively, use our contact form here selecting ‘Update my personal information preferences’ as the subject.

If you have any questions or concerns, please use the contact methods above.